7 Reasons Why Electronic Health Records are Better than Paper Records
7 Reasons Why Electronic Health Records are Better than Paper Records
26 Aug, 2021

Gone are the days when the paperwork was used to document every detail of the operations within an organization. Today, electronic records can replace paperwork and to a great extent provide benefits to the management rather than creating any problem that was relevant with paperwork. Healthcare organizations are no exception, which is transforming digitally at a rapid speed. More and more care organizations are using a human resource management system and and social care software to operate the daily functions, starting from recruitment to management. Hence, we will analyse the role of electronic health records to see how they are better than paper records. So, without any further ado, let’s check out some benefits of EHR that can make you switch soon.
Studies across the globe show that there are more problems than benefits in continuing to use paper records. Paperwork has become old-school to the advanced care organizations, who have already switched to digital platforms to manage their daily operations. However, some organizations still manage to use paperwork, which finally leads to multiple drawbacks. After all, paper records are too insecure and prone to damage whereas EHR is more secure and easy to preserve. Secondly, EHR systems offer much better control over information security. Offering all these benefits, HER systems show a better potential than outdated paperwork. Here, we will explore all such benefits in detail.


  1. Only Authorized Users Get Access: If you use paper health records, it becomes easier for an unauthorized person to access them without your knowledge. For instance, during a busy work schedule, a professional may open a medical file and absolutely forget to put it back on the rack. As a result, an unauthorised person comes and opens the file, accessing all your data. On the other hand, it is difficult for an unauthorised user to check your electronic health records. Moreover, with electronic health records, there are fewer chances of misfiling the information.

  2. More Secured Information: Paper works are easily exposed than electronic records. Anyone can see the paperwork, copy the details or even scan it and pass it to a third party. On the other hand, you can implement robust encryption methods to protect your electronic paper works. You can keep all your crucial patient information secured with the help of EHR. As a care organization, you have to comply with HIPAA and other privacy regulations. EHR can help you to maintain confidentiality over paper records.

  3. No Chance of Tampering: Paper records have the possibility to get tampered with or altered in a manner that they can be difficult to even detect. For instance, someone can remove a paper from a file without your knowledge and then, replace it with an altered copy. As you apply encryption methods to EHR systems, it becomes quite challenging and often impossible for someone to make unauthorized adjustments to the patient’s chart and other information. You can maintain pristine records with the help of electronic health records.

  4. Organized Management: An agency management system always ensures you organized management. Today, most AMS are configured with electronic health records facilities so that you can make the most of the system you choose. Paperwork, on the other hand, can be prone to lose and damage. It can take longer than electronic health records. Hence, the process of using an EHR proves to be better when it comes to managing your organization.

  5. Provide Audit Trials: Electronic health records, by ensuring better security, allow you to do audit trials. You get to know who was the last person to access a patient’s chart and whether the person was authorised to do so. If an unauthorised person accesses such information, an audit will let you know the same. The professionals of your organization will be aware of these safeguards and hence, will refrain from doing anything wrong. With paper works, on the other hand, there is no foolproof method for doing audit trials. When you use paperwork, it is almost impossible to know who was the last person to explore a patient’s chart.

  6. Data Backup: Your patient data is confidential and it’s crucial that you maintain a backup. When it comes to ensuring the safety of your data, controlling access to confidential records is not enough. You need to create a backup so that the data will be available under worst-case scenarios. For instance, if your office gets attacked by any trespasser or hit by any natural disaster, creating a backup ensures that you will be able to restore the data as quickly as possible. Moreover, criminal hackers are increasingly turning their attention to new industries and therefore, it has become more essential that you keep a backup.

  7. A Faster Method: If you are willing to try new and faster methods of running your care organization, switching to EHR can be the ultimate decision. Paperwork includes manually filling up forms and other papers, which takes longer than doing all these works digitally. Hence, it is a faster way to operate your daily tasks. Secondly, with electronic health records, there are lesser chances of doing mistakes. As a result, you can maintain accurate data of your organization.

Are you looking for an AMS or HR management system that is well-equipped with electronic health records? If yes, you can feel free to get in touch with us. We at Sanro Soft provide top-notch AMS that can help you introduce you to electronic health records. Sanro Care is our care agency software that meets every need of healthcare organizations worldwide. You can either choose our agency management system Sanro Care for your agency or get it customized from us according to your specific needs. Either way, you’ll be benefitted from an advanced system. So, what are you waiting for? Contact us today to know the best agency management system for your organization!